Faculty Administrative Assistant

Muteesa I Royal University (MRU) is a private University that was accredited by the National Council for Higher Education (NCHE) in 2007. MRU was approved and recommended for grant of a Charter by the NCHE on 25 January 2023. The main Campus is situated at Kirumba-Masaka, with a branch located at Kakeeka-Mengo. The mission of the MRU is to provide training, research and technical guidance responsive to national social-economic needs. MRU is seeking to recruit highly motivated, innovative and committed candidates to fill the position highlighted below:

Job title: Faculty Administrative Assistant

Reports to  : Dean of Faculty
Duty Station   : Kakeeka-Mengo
No of vacancies  : 02

Role definition: To provide administrative support to the relevant Faculty and co-ordinate administrative activities between the Academic Registrar’s Office and the Faculty.

Foreign VisitorsThe key performance areas (KPAs):

Your responsibilities as an Administrative Assistant Staff at MRU, will include, but not be limited to:

  1. Managing the office including:
    • Provision of secretarial support to the faculty
    • Taking personal responsibility in liaison with the Dean to ensure that good customer relations are maintained in the faculty
    • Keeping an Inventory of all furniture fittings, machines, and equipment used in the department and ensuring they are properly used
    • Making timely requisition of stationery and other office requirements
  2. Performing a public relations function including;
    • Attending to internal and external customers of the faculty and in particular answer to inquiries and providing appropriate information
  3. Handling documents, correspondence, and academic administration including;
    • Liaising with the Registry to ensure a systematic and expeditious flow of correspondence relating to the faculty
    • Participating in teaching and learning committee activities by way of taking committee minutes.
    • Conducting curriculum control for the faculty
    • Liaising with the Academic Registrar through the Senior Administrative Officer with regard to Faculty academic administration matters.
    • Processing and dispatching documents and reports of the faculty as may be required of you by the faculty Dean
  •  
      • Handling incoming and outgoing Faculty correspondence and documents with accuracy. 
      • Collecting and delivering documents and messages on prescribed schedules. 
      • Ensuring the safety and confidentiality of documents.
      • Checking and verifying documents coming to or being issued by the faculty and sending reminders where necessary.
      • Providing support to the Faculty Dean in managing and monitoring the faculty budget.
      • Taking minutes during Faculty meetings and circulating proceedings and minutes for the perusal of members of the faculty.
      • Performing other duties as may be assigned by the immediate supervisor from time to time. These may include committee work, particularly taking minutes for any Senate committee allocated to you.

Qualification and experience:

The applicant should hold a minimum of a Bachelor’s Degree in any field that would enable her/him to practice
administrative duties, and two years of professional experience that entails administrative tasks and interpersonal
relationships.

Applications should be forwarded directly to the Manager, Human Resource,

Muteesa I Royal University on the email:    hrm@mru.ac.ug  

Applications will close on the 

07th April 2023